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Administration Services (Requirements
& Forms)
Governmental Services (Requirements &
Forms)
ADMINISTRATION SERVICES (Requirements
& Forms)
Lost Passport
Requirements:
- Company letter stating the incident
- Passport photocopy with the Residence Permit stamped.
- HFZ letter to the Police Department informing them
about the incident.
- Fees: AED 100 ~ $27.23
Note:
The actual charges will be paid by the applicant.
The Police Department will issue a letter addressed
to CID; CID will issue a letter addressed to Sharjah
Immigration Office and the relevant Embassy which will
take 10 days or more to confirm if the passport has
been lost;
Upon the presentation of the above letter, the embassy
will issue a new passport.
Depositing Visa at the Airport
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory
- Flight details should be forwarded to ISD 2 days
before the flight
- Confirmed Hotel booking for Visit /Transit Visa
(if required)
- Fees: HFZ attendance fee: AED 100 ~ $27.23
Charges per visa: AED 10 ~ $2.72
Changing Profession
Requirements:
- General Service Application form typed, duly signed
and stamped by the Authorized Signatory
- Letter from the Investing Company stating the reason
for change
- Original Passport
- Amendment of the Employment Contract
- Fees: AED 200 ~ $54.45
Note: Investors/Employees who wish to
change their current profession in the stamped Residence
Permit in their original passports can apply for this
service.
Employment Identification Card
HFZ provides its investors and their employees ID Cards
that should be carried by them. These Employment Cards
are the analogue to the Employment Cards issued by UAE
Ministry of Labors and beyond that it is equivalent
to the personnel’s passport. This will be issued for
HFZ sponsored personnel’s only.
Permanent ID Card (Type A)
- To be issued only after stamping the Residence Permit
- Valid for three years ( or as per Residence Permit
validity)
- Fees: AED 300 ~ $81.68
VIP Permanent ID Card for Sponsored Investors/Owners
(Type B)
- To be issued only after stamping of the Residence
Permit
- Valid for three years (or as per Residence Permit
validity)
- Fees: AED 360 ~ $98.01
Note:
HFZ charges for replacing lost Permanent ID Card. (Fees:
AED 750 ~ $204.19)
In case of Changing the Company name, all employees
ID Cards should be changed. (Fees: AED 50 ~ $13.61)
Entry Pass
VIP Permanent Entry Pass for Non-Sponsored Investors/Owners
- Valid for one year (Renewable)
- Suitable for UAE Nationals, GCC citizens and Owners
of operating companies in UAE
Requirements:
- Entry Pass application form typed, duly signed and
stamped by the Authorized Signatory
- 1 Passport photocopy with valid Residence Permit
- Photocopy of the valid HFZ license
- 2 Passport size colored photograph
- Fees: AED 120 ~ $32.67
Note:
No Objection Certificate duly signed and stamped by
the current sponsor is required if the applicant/s is
on a different sponsor other than the company that is
requesting the said Entry Pass.
VIP Entry Pass for Top Government Officials
Requirements:
- Entry Pass application form typed, duly signed and
stamped by the Authorized Signatory.
- Letter from the concerned Government Office.
- 1 passport photocopy
- Valid for 1 year, or 3 years
- Prescribed Fee: GRATIS
Note:
Letter of request from the concerned Government Office
is required for renewal
Entry Pass for Contractors and Sub-contractors
Requirements:
- Entry Pass application form typed, duly signed and
stamped by the Authorized Signatory.
- Registration Certificate photocopy issued by the
Engineering Department
- 1 Passport photocopy
- 2 Passport size colored photographs
- Fees: Entry Pass for 3 months: AED 30 ~ $8.17
Entry Pass for 6 months: AED 60 ~ $16.34
Entry Pass for 1 year: AED 100 ~ $27.23
Note:
The above mentioned documents are required for the renewal.
Gate Pass for Visitors, Suppliers and Clients of
HFZ
Requirements:
- Identification Card as deposit to the Security/Main
Gate
- Fees: No Charges
Heavy Vehicle/Machinery Entry Pass
To be issued for all vehicles that belong to Investors,
Contractors and Sub-Contractors; it is valid for 3 months,
6 months, or one year.
Requirements:
- Entry Pass application form filled, duly signed
and stamped by the Authorized Signatory.
- Registration Certificate photocopy issued by the
Engineering Department
- Fees: AED 100 ~ $27.23
Note:
The above mentioned documents are required for renewal.
Passport Retention and Withdrawal
Requirements:
- Passport Withdrawal form filled duly signed and
stamped by the Authorized Signatory
- Original Permanent Identification Card
- Refundable Deposit for Directors, Managers and other
Senior Officers who wish to retain their passport
for duties/travel purposes (will always depend on
HFZA Management approval).
- Fees: Refundable Deposit for long term withdrawal:
AED 1500 ~ $408.39
HFZ Service Charge: AED 200 ~ $54.45
Note:
The actual charges will be paid by the applicant.
The Police Department will issue a letter addressed
to CID; CID will issue a letter addressed to Sharjah
Immigration Office and the relevant Embassy which will
take 10 days or more to confirm if the passport has
been lost; upon the presentation of the above letter,
the embassy will issue a new passport.
Refund of Bank Guarantee (Cash/Certificate)
Requirements:
- Original Refundable Receipt in case of cash refund
- Letter of request to release the Original Bank Guarantee
Certificate (in custody of Accounts Department).
- Photocopy of the Residence Permit Cancellation
- HFZA letter to the concerned Bank (Bank Guarantee
Certificate only)
- Photocopy of New Visa (in case Transfer of Sponsorship)
- Fees: HFZA letter to the concerned Bank: AED 10
~ $2.72
Note:
The Investing Company can revoke bank Guarantee after
canceling the employee’s Residence Permit.
Attestation of Documents by Hamriyah Free Zone
Requirements:
- Letter from the Investing company stating the nature
of request
- Related document/s
- Fees: HFZA letter to the concerned Bank: AED 100
~ $27.23
General Letters Issued by Hamriyah Free Zone
Sponsor Letter - Confirmation/Certification
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory.
- Passport photocopy
- Fees: AED 100 ~ $27.23
Salary Certificate
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory.
- Passport photocopy
- Fees: AED 50 ~ $13.61
Note:
If Urgent letter is required, a copy of Employment Contract
is required. Fees: AED 10 ~ $2.72
No Objection Certificate (NOC)
NOC will be issued to those who wish to acquire driving
licenses, registering and selling vehicles, applying
for residential telephone, acquiring place of residence
in another Emirate, etc.
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory.
- Passport photocopy
- Fees: AED 10 ~ $2.72
Employees Wages & Benefits: HFZ provides its investors
with a Wages and Benefits Diagram that matches the international
wages standards to meet the employer budget and assure
the acquired rights of the employee.
Absconding Services
Requirements:
- Absconding Employee Application Form typed, duly
signed and stamped by the Authorized Signatory
- Letter from the Investing Company stating the incident
- 2 Passport size colored photographs
- 2 Passport photocopy
Fees: HFZA letter to the concerned Bank: AED 1500 ~ $408.39
Note:
The Investing Company should report absconding employee’s
details to ISD within 3 days from the day of the incident
Unreported absconding case/s will cost the Investing
Company legal charges set by UAE General Directorate
of Naturalization and Residence and HFZA; and specially
if the absconded employee is caught outside the Free
Zone.
GOVERNMENTAL SERVICES (Requirements &
Forms)
Medical Fitness Certificate
Requirements:
- 1 Passport photocopy
- Entry Permit photocopy with arrival stamp
- 2 passport size photographs
Notes:
The previous mentioned requirements should be submitted
to Sharjah Municipality Health Clinic. Only Dependents
(family members) should pay the actual charge.
Fees: AED 200 ~ $54.45
Original Medical Certificate can be collected upon presentation
of the original Health Card.
Health Card
Requirements:
- 1 Passport photocopy
- Entry Permit photocopy with arrival stamp
- 2 passport size photographs
- Fees: AED 310 ~ $84.40
Note:
The previous mentioned documents should be submitted
to Sharjah Municipality Health Clinic; (if female, these
should be submitted to Sharjah Health Department). HFZ
can arrange this service (if requested by the investor)
with additional fee. Fees: AED 410 ~ $11.63
Transfer/New Driving License
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory Original passport
+ photocopy
- Original driving license of the respective country
which is convertible
- 3 colored photographs
- Fees: Charges for HFZ letter: AED 10 ~ $2.72
Notes:
All European, Singapore, Japanese, Australian, Korean,
and South African driving licenses are convertible.
Except for Europeans, all other countries mentioned
should obtain a letter of authenticity from their respective
Embassy.
Vehicle Registration (New)
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory.
- Original copy of Sales Certificate from the showroom
or agent
- Original copy of Customs Clearance Certificate
- Original copy of vehicle Insurance for 13 months
(date should be on the day of registration)
- Valid HFZ License copy if registration is on the
company’s name
- Mortgage Certificate from Bank/Agency in case of
any hypothecation
- Fees:
Motorcycle AED 170 ~ $46.28
Light Vehicle AED 360 ~ $98.01
Heavy Vehicle AED 670 ~ $182.41
Light Bus AED 400 ~ $108.90
Heavy Bus AED 580 ~ $157.91
Light Mechanical AED 400 ~ $108.90
Heavy Mechanical AED 630 ~ $171.52
Vehicle Registration (Renewal)
Requirements:
General Service application form typed, duly signed
and stamped by the Authorized Signatory.
Original copy of Insurance renewal valid for 1 year
Original copy of vehicle passing paper from Traffic
Department
Original Registration Card
Fees: Charges for HFZ letter: AED 10 ~ $2.72
Vehicle (Transfer/Sales)
Requirements:
- Letter from the Investing Company stating the name
of the buyer
- Insurance letter on buyers name
- Prescribed Fee: AED 10 ~ $2.72 If the registration
card is valid
- Prescribed Fee: AED 110 ~ $19.95 If the registration
card is expired, the vehicle has to be inspected by
the Traffic Department.
Vehicle Registration (Cancellation)
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory.
- Original Registration Card
- Plate number
- Fees: Charges for HFZ letter: AED 10 ~ $2.72
Vehicle Export Plate Number
Requirements:
- General Service application form typed, duly signed
and stamped by the Authorized Signatory.
- 15 days if out of UAE
- 3 days if within UAE
- Original Registration Card
- Plate number
- Mortgage certificate from the Bank/Agency in case
of any hypothecation
- Fees: Charges for HFZ letter: AED 10 ~ $2.72
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